Office Coordinator
Full job description
Our Start:
BOSS Facility Services, Inc. is a nationally recognized leader in the facility maintenance industry. With major retail, finance, and corporate accounts, BOSS provides clients with unparalleled response times and communication, as well as delivering exceptional results on every project. The company was founded in 2001 and its industry experience and white glove service helped fuel its tremendous growth. Twenty-three years later, BOSS’ name and reputation are synonymous with industry leaders and continue to be rooted in the core family contributors who have been managing since day one!
Job description:
BOSS Facility Services is looking to add an Office Coordinator to our Office Administration team. Office Administration is a critical piece to upholding the stellar reputation of BOSS. They are the initial point of contact and are expected to provide a professional, helpful, and welcoming environment to Clients, Vendors, Guests as well as Staff members. Our ideal candidate is an exceptional multi-tasker with a high degree of attention to detail who can expertly maneuver a fast-paced working environment, all while maintaining a friendly and approachable demeanor. They are expected to operate as a general information hub for all internal and external happenings for the company. General clerical duties are a requirement for this role so you must be proficient using various Microsoft applications. If others often describe you as dependable, outgoing, meticulous, and driven, we look forward to hearing from you!
The Office Coordinator role is a full-time, entry level position. It requires you to be in the office Monday - Friday from 10am - 7pm. Some overtime, including weekends, may be required.
Responsibilities include but are not limited to:
- Assist with managing all general building system maintenance and repairs including plumbing, electric, waste management, vending machines, shred it, water cooler etc. for office and tenants.
- Assist with maintaining and coordinating recurring building system inspections.
- Answer incoming calls and directing to appropriate parties.
- Greet all visitors and guests in a professional manner.
- Handle all functions of incoming and outgoing mail including faxes and packages.
- Assist with maintaining Pitney Bowes Machine (updating and uploading funding).
- Assist with maintaining copy machines/service.
- Assist with ordering and maintaining office and cleaning supplies inventory
- Keeping office area clean and organized (including lobby, office area, supply closet, conference room and break room).
- Setting up conference room for meetings, as needed.
- Performing daily bathroom and kitchen check for supplies and cleanliness.
- Work with cleaning supply company-maintain supplies and cleanliness of the office.
- Communicate and support company events-updates staff and decorates for holidays and special events in and outside of office.
- Assist Vendor Development department with scanning and reviewing COI’s.
HR Administrative Duties:
- Preparing welcome bags and employee packets for New Hires.
- Set-up work areas for new employees.
- Maintain floor plan & company contact.
Physical Requirements:
- Light lifting 20-30 lbs.
Range: $20-$23/hour
Benefits:
- Company Paid STD, LTD, Life AD&D Insurance, dental and vision plans, PTO and a generous benefits package which includes:
- Medical Insurance at 60% employer & 40% employee share. Family/dependent medical insurance is available.
- 5 optional voluntary life benefits, as well as an FSA.
- Generous 401(k) plan that includes profit sharing, after six months of consecutive employment.
We are committed to paying it forward and participate in monthly community initiatives and volunteer programs. We work hard and we play hard with seasonal celebrations, summer office BBQ’s and events. BOSS Facility Services, Inc., is an equal opportunity employer.
Company Overview:
BOSS Facility Services is a national maintenance organization that is truly “Built on Superior Service.” BOSS’ commitment to delivering both industry leading service at fair prices and superior communication with our clients has resulted in a rapidly expanding customer base.
Our staff brings together years of hands-on expertise across a wide array of industries such as HVAC/R, electrical, lighting, plumbing, and general maintenance throughout the continental United States, Hawaii, Puerto Rico, and Canada. The result is an unparalleled attention to detail and the ability to bring the correct human and technical resources to a job in order to fix the problem right the first time.
BOSS Facility Services is dedicated in providing our customers with a superior level of service.
BOSS Facility Services, Inc., is an equal opportunity employer.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
